Terms and Conditions

217 W. 6th Ave Vancouver, BC Canada
604 688 8786
mail@postpromedia.com
Effective January 1, 2012:
  • Prices are quoted in Canadian Currency unless specified.
  • Prices exclude any applicable taxes.
  • Quotes are based on information to date.
  • Unless otherwise negotiated, payment terms are net 21¬†days from invoice date.
  • Original Digital Elements received¬†either on Tape or Hard Drive, must be cloned prior to shipping masters.
  • Services not quoted will be negotiated separately.
  • A 50% deposit will be invoiced for projects exceeding $4,999 payable prior to releasing final deliverables.
  • The fundamental engagement of the editorial, design or post production company is to create, assemble and deliver one or more finished commercials, spots or other media to the agency or client. The agency or client buys only the finished media, not any intermediate data or materials that may be generated and used by the editorial, design or post production company to create the finished media. Accordingly, at the conclusion of the engagement, the agency or client is entitled to possession of all of the original elements delivered to the editorial, design or post production company by the production company or other third parties on behalf of the agency or client and to a master recording or master data file of the finished media. All intermediate materials created by the editor, artist or designer, including but not limited to transcodes, project files, selects bins, rough cut bins, versions bins, audio bins, graphics bins and all other metadata files created by the editor, artist or designer, constitute the exclusive property of the editorial, design or post production company. The agency or client is not entitled to possession of these intermediate materials and acquires no rights with respect thereto.

CANCELLATION

DIRECTED BY CLIENT OR AGENCY

In each instance, when notice of cancellation is given, every effort will be made by the Post Production Company to re-book the time. If the time is re-booked, there is an obvious area for negotiation on creative fees, off-line, online, animation, colour correction, digital delivery and any other post production service including mark-up.

  1. If notice of cancellation is given within ONE TO FIVE WORKING DAYS prior to the scheduled start date, the contracting client will be liable to the Editorial Company for:
    1. All out-of-pocket costs
    2. Not less than 35% Post Production fees as bid
  2. If notice of cancellation is given within SIX TO TEN WORKING DAYS prior to the scheduled start date, the contracting client will be liable to the Editorial Company for:
    1. All out-of-pocket costs
    2. Not less than 25% of Post Production fees as bid
  3. If notice of cancellation is given BETWEEN ELEVEN AND TWENTY WORKING DAYS prior to the scheduled start date, the contracting client will be liable to the Editorial Company for:
    1. All out-of-pocket costs
    2. Post Production fees subject to negotiation
    3. A service charge of 10% of the total bid price
  4. If notice of cancellation is given before the project is halfway through the production schedule of the job from award date, the contracting client will be liable to the post production company for:
    1. Not less than 50% of the full cost of the job as bid
  5. If notice of cancellation is given more than half way through the production schedule of the job, that is between the award date, or date of purchase order and the final delivery date, the contracting client will be liable to the editorial/post production company for the full cost of the job as bid.
    1. 100% of the full cost of the job as bid

Upon first notice of possible cancellation of a production, it is the obligation of the editorial/post production company to supply the contracting client with an estimate, as accurate as possible, of the potential out-of-pocket costs.

POSTPONEMENT

DIRECTED BY CLIENT OR AGENCY

It is understood that postponement means the job will be re-mounted at a later date agreeable to all parties. In each instance, when notice of postponement is given, every effort will be made by the Post Production Company to re-book the time. If the time is re-booked, there is an obvious area for negotiation on creative fees, off-line, online, animation and mark-up. "Postponement" is hereby defined as a period of time that is less than 30 working days (or 6 weeks) in duration. A postponement period greater than 30 working days (6 weeks) therefore becomes a "cancellation" by default.

  1. If notice of an appreciable postponement is given within ONE TO TEN WORKING DAYS prior to the scheduled start date, the contracting client will be liable to the Post Production Company for:
    1. All out-of-pocket costs
    2. 50% of Post Production fees as bid